Privacy notice

Batford Nursery School is committed to protecting the privacy and security of personal information. We collect data and information about our pupils and their parents/carers so that we can run effectively as a school.

This privacy notice explains how and why we collect data, what we do with it, who we share it with and what rights parents have.

We have a legal obligation to submit pupil data to the Department for Education (DfE) and the Local Authority as well as other regulatory bodies. We also use pupil data to support our function of running a school and for safeguarding purposes.

We process information about parents / carers as part of our legal obligation to provide an education to our pupils, to support our function of running a school and for safeguarding purposes.

Where we collect data not covered by these reasons, e.g. for publishing photos on our website, we will ask for your consent.  This consent can be withdrawn at any time.

To find out more about the data collection requirements placed on us by the DfE (for example; via the school census) go to:


This is a wide range of information from name, date of birth, ethnicity, etc. to attendance, assessment, medical and safeguarding information


This will include personal information such as name, name, address, telephone number and email address.

It could also include information relating to your identity, marital status, employment status, religion, ethnicity, language, medical conditions and free school meal/pupil premium eligibility/entitlement to certain benefits, information about court orders in place affecting parenting arrangements for pupils.

We hold pupil data securely for specific periods, as recommended by both national and local guidelines.

We will only retain parent/carers' personal information for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, insurance or reporting requirements, as recommended by both national and local guidelines.

Certain types of data may be held for longer, e.g. safeguarding.

We may share pupil information with the DfE, the Local Authority, and other bodies and organisations, including Batford Day Care Ltd.

We routinely share parent / carer information with schools that pupils attend after leaving us.

We do not share information about pupils or parents/carers with anyone without consent unless the law or our policies allow us to do so.

When we share personal data, we will provide the minimum amount necessary to fulfil the purpose for which it is required.

Parents  have the right to request access to information that we hold about them or their child via a Subject Access Request (SAR). To make a request for your or your child’s personal data, contact the Data Protection Officer at

The legal timescale for the school to respond to a Subject Access Request is one calendar month. As the school has limited staff resources outside of term time, we encourage parents to submit Subject Access Requests during term time and to avoid sending a request during periods when the school is closed or is about to close for the holidays, if possible. This will assist us in responding to your request as promptly and fully as possible.

For further information about how we handle Subject Access Requests, please see our Data Protection Policy

If you have a concern about the way we are collecting or using your personal data, please raise with us in the first instance or directly to the Information Commissioner’s Office at

We value and protect all of our pupil, parent and staff data and will update or practices and procedures to keep up-to-date with current data protection regulations. For further information about GDPR please visit the ICO website. 

We have appointed a Data Protection Officer (DPO) to oversee the way the school handles data and ensure that requests for data are dealt with in accordance with GDPR. 

For subject access requests (SAR), Freedom of Information requests (FOI) and queries you have about the way in which your data is handled please contact our DPO. 

You can download a copy of this Privacy Notice in full, together with our policies on Data Protection and Data Security from the Policies page of this website.